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IDEALS Home > About IDEALS > Deposit Now!
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Deposit Now! Preservation Policy and
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Deposit Now! UIUC faculty, staff, and graduate students may deposit their work directly into the UIUC Research and Scholarship (Uncategorized) collection. This collection is for those faculty, staff, and students whose own academic units have not yet set up their own IDEALS community and collection (for example, the European Union Center). Items in the UIUC Research and Scholarship (Uncategorized) collection will be publicly available. If you would rather have your academic unit set up its own community or you need restricted access to your deposits, please contact Sarah Shreeves, IDEALS Coordinator, via email at sshreeve@uiuc.edu or phone at 217-244-3877. There are 10 simple steps to depositing your research and scholarship into IDEALS. Step 1 - Ensuring Deposit Meets IDEALS Collection Policy Make sure that the item to be deposited is a finished, complete work of research or scholarship OR that it is data that supports your research or scholarship. If the work has been published, review the IDEALS Intellectual Property and Copyright policy and your publisher's policy on archiving in an institutional repository. Make sure that your item meets the general submission guidelines. Examples of items IDEALS accepts:
We are not currently accepting course related material (syllabi, notes, class papers, etc) except as noted in our Collection Policy. If you have questions about whether content is appropriate or on copyright issues, please contact Sarah Shreeves, IDEALS Coordinator, via email at sshreeve@uiuc.edu or phone at 217-244-3877. Step 2 - Review Guidelines for Preparation of Deposited Materials Review the recommendations for deposited materials for guidelines on what information to include on the document itself (for example, if published, the formal citation) as well as any format- and media-specific guidelines. Steps 3 through 10 - Deposit of Your Item in 10 Minutes or Less! Step 3 - Log in to IDEALS at http://ideals.uiuc.edu/mydspace using your netID and password. Step 4 - On your My IDEALS page, click the Submit a New Item to IDEALS link. This will start the deposit process. The entire process takes about 10 minutes. Step 5 - You will first need to select a collection. Unless you belong to an already established community, your only option will be the UIUC Research and Scholarship (Uncategorized). Select that community and click "Next". Step 6 - Read the deposit agreement and click "I Grant the License" if you agree to the terms of the agreement. You must approve the agreement before you can deposit your item. Step 7 - Upload your file that you wish to deposit. If you have a multi-file item (like a web page with images or a web site with several html pages), you will need to upload those one at a time. You may only upload one discrete item at a time. Click "Upload File". Step 8 - Verify that your file uploaded successfully. Click "Next" to provide descriptive information unless you have a multi-file item. In that case, click "Add Related File" to upload the next file. Step 9 - Provide the necessary descriptive information for the item. The only required fields are:
Click "Next" for an additional screen of descriptive information. No information on this page is required. Click "Next". Step 10 - Verify that your deposit is complete and correct. You can correct the descriptive information you have provided. If complete and correct, click "Finish". You're done! Your submission will be reviewed by IDEALS staff for fit with the Collection Policy, metadata completion, successful deposit of file, etc. Once reviewed and accepted, you will be notified of its availability in the UIUC Research and Scholarship (Uncategorized) collection. If there are any problems with the deposit, an IDEALS staff member will contact you by email. For general information, contact Sarah Shreeves, IDEALS Coordinator, via email at sshreeve@uiuc.edu or phone at 217-244-3877. For technical information, email Tim Donohue, IDEALS Research Programmer, via email at tdonohue@uiuc.edu or phone at 217-333-4648. |
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