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See also the Preservation Policy on the IDEALS wiki at: https://www.ideals.uiuc.edu/wiki/bin/view/IDEALS/IDEALSDigitalPreservationPolicy.
See the IDEALS Digital Preservation Support Policy on the IDEALS wiki at:
https://www.ideals.uiuc.edu/wiki/bin/view/IDEALS/PreservationSupportPolicy.
During the Pilot Phase (through Summer 2007) of IDEALS the following will be provided:
Repository Support: The repository will be supported from 10:00 AM - 5:00 PM , from Monday to Friday during the Pilot Phase of this project. As the
repository develops, IDEALS shall endeavor to provide more comprehensive availability.
Allowable Downtime: The repository shall draw a distinction between scheduled upgrades and emergency services. During the Pilot Phase, the allowable downtime for upgrades and other services shall be minimized and pre-planned whenever possible. Emergency services and disaster recovery efforts shall minimize interruptions as much as possible, but they shall also be allowed whatever time is needed to ensure a successful recovery.
Content Preservation: During the project's Pilot Phase, the repository project shall lay the groundwork for developing comprehensive content preservation procedures.
Allowable Data Loss: During the Pilot Phase, the permissible data loss is one day's worth of deposits. It should be noted that during this phase,
deposits of materials requiring "permanent retention" (e.g. electronic theses and dissertations) cannot be guaranteed to be secure and therefore depositors are encouraged to retain copies of their deposits until IDEALS enters its production phase.
Data Back-Up: During the Pilot Phase, the feasibility and logistics of deploying redundant systems and archival backups for the production database shall be explored. Back-up during the Pilot Phase shall rely upon (a) a Library-run monthly tape back-up kept for three months, (b) a Library-run quarterly tape back-up to be kept indefinitely, and (c) CITES back-up service. Additionally, the possibility of an inter-CIC back-up system for ongoing security will be explored.
Format & Data Integrity: During the project's Pilot Phase, project personnel will continue monitoring IDEALS' default checksum features. As the program develops, project personnel will explore the validation of checksums and the adoption of virus scanning capabilities for ongoing data maintenance. Format integrity shall be limited to those identified as 'recognizable' by IDEALS and the criteria outlined within the Preservation and Format Support document.
Disaster Preparations: The repository project shall endeavor to prepare itself for disasters through the adoption of data back-up procedures, steps to
ensure format and data integrity, the establishment of redundant servers with auto failover features, developing a disaster plan, protecting servers and server rooms from disasters, and developing a place within the business continuity plan for the University's digital services in either the University Library or CITES or both. The possibility of a redundant site in a different IP range shall also be explored.
For general information, contact Sarah Shreeves, IDEALS Coordinator, via email at sshreeve@uiuc.edu or phone at 217-244-3877 or 217-333-4648.
For technical information, email Tim Donohue, IDEALS Research Programmer, via email at tdonohue@uiuc.edu or phone at 217-333-4648.
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